Published on: June 9, 2025

Pallium India invites applications to the post of Administration Assistant at Thiruvananthapuram.

Job Title: Administration Assistant

Place of Job: Pallium India, Thiruvananthapuram

Qualification: Graduation or Diploma (Any Discipline)

Experience: 1 to 2 years in General Administration

Language: Malayalam and English

Travel Requirements:

• Willing to travel as and when required.
• Must own a two-wheeler with a valid driving license.
• Four-wheeler license is desirable.

Desired Skills:

• Proficiency in MS Office (specially Excel, Word and Google Sheets) and basic documentation.
• Comfortable with field work
• Strong communication and interpersonal skills.
• Trustworthy, punctual, and well-organized.
• Knowledge in Tally desirable.

Roles & Responsibilities

• Donation Handling:
  -Physically collect donations (cash/cheques) from donors.
  -Ensure proper documentation and safety of the funds collected.
  -Act as the custodian of donations collected and subsequently deposited into the bank.
  -Work closely with the Resource Mobilisation and Finance Department.
  -Collection of details from donors on call.
  -Donor Database Management.

• Bank and Finance related tasks:
  -Deposit cash and cheques in the designated bank accounts.
  -Coordinate for cheque clearance, passbook updates, and resolve basic bank queries or issues.
  -Collect bank statements or documents as required.
  -Liasion with the bank

• Dispatch and Postal Services:
  -Dispatch donor receipts and other documents via post or courier services.
  -Coordinate with postal/courier service providers for timely and accurate delivery.

• Register and Documentation Maintenance:
  -Receipt Generation and Integration.
  -Maintain the dispatch register for cheques, donation receipts, and other documents.
  -Update and manage the cash deposit book and relevant tracking logs.
  -Ensure all records are up to date and compliant with internal policies.
  -Support the admin team in preparing letters, reports, and other documents.
  -Assist the team with photocopying, scanning, and couriering documents.
  

• Local Purchases:
  -Coordinate and make local purchases as per approved requests.
  -Ensure purchase bills/invoices are collected and submitted for accounting.
  -Maintain petty cash records for local transactions.
  
  

How to apply:

Please send your detailed CV to career@palliumindia.org with email subject as “Application for the post of Administration Assistant at Pallium India“

For more information write to: career@palliumindia.org

For other openings at different locations, please visit our Careers page.