The Administrative Assistant is a multifaceted role with 3 main responsibilities:
Guest Relationship management
MIS Assistant
Executive Assistant to CEO
Job Location: Trivandrum, Kerala.
Qualification: Graduation/Post Graduation
Experience: 3-4 years
Reports to: CEO, Pallium India.
Remuneration: Up to ₹25,000 per month
Desired Skills
Excellent communication, coordination and analytical skill
Strong interpersonal skills and ability to work with the larger team
Administratively self-supporting
Planning and Organising skills
Ability to work flexibly (with tact and diplomacy)
Excellent written and oral English language skills
Excellent computer skills in e-Mail, MS Word, Excel, Outlook, Power Point etc
Technologically literate
Job Profile:
Assists the CEO
with the administrative responsibilities such as Calendar Management, presentations, preparing correspondence, agendas, compiling documents and minutes of meetings.
Prioritize inquiries and requests, make recommendations to ensure smooth day-to-day engagements.
Generate reports and manage information flow in a timely and accurate manner
Guest Relation Management – Ensure and provide flawless and professional guest service experiences by
Arranging the travel and accommodation facilities for the staff, volunteers, guests, visiting faculty and trainees (Domestic & International).
Coordinating with respective departments for the visitor’s engagement and update the calendar and schedule meetings in association with the departments and share it.
Initiating and settle the reimbursement claims for the visitors if required.
Updating and maintain proper reports for review.
Guest House schedule management
Management Information System
Generate and present MIS reports to the management periodically.
Analysing the existing operations, protocols, processes and recommend plans for improvement.
